Transactions
Vouchers (JV, Bank/Cash Payment & Receipt), PDC creation, submission, realization, return, and cancellation.
2.1. JV Create
Purpose: Create JV and other vouchers (BP, CP, CR, BR, CV). Verify and authorize vouchers.
Steps
- Prepare: Doc Code (JV/BP/CP…), Doc Date, Post Date; Ledger Code, Account Code; Debit/Credit amounts; Add line; Finalize (Prepare / Verify / Authorize by privilege).
- Verify: Select Verify or Revert; Verify to confirm. Search by provision number or doc code. Filter Verified/Reverted. Reverted docs go back to JV Prepare.
- Authorize: Select Authorize or Revert; Authorize to post to accounts. Search and filter as needed.
2.2. Bank Payment
Purpose: Create bank payment vouchers.
Steps
- Doc Code BP, Doc/Post Date, Narration, Remark. Account Number (bank for credit), Cost, Cheque Number, Paid To.
- Add Debit: Ledger Code, Account Code, Party Reference Date, Amount, line Narration; Add. Finalize: Prepare / Verify / Authorize.
2.3. Bank Receipt
Purpose: Create bank receipt vouchers.
Steps
- Doc Code BR, Doc/Post Date, Narration, Remark. Account Number (bank for debit), Cost, Cheque Number, Paid To.
- Add Credit: Ledger Code, Account Code, Party Reference Date, Amount, Narration; Add. Finalize: Prepare / Verify / Authorize.
2.4. Cash Payment
Purpose: Create cash payment vouchers.
Steps
- Doc Code CP, Doc/Post Date, Narration/Remark. Account Number (cash for credit), Cost, Cheque No (if any), Paid To. Add Debit lines (same as Bank Payment); Add. Finalize: Prepare / Verify / Authorize.
2.5. Cash Receipt
Purpose: Create cash receipt vouchers.
Steps
- Doc Code CR, Doc/Post Date, Narration/Remark. Account Number (cash for debit), Paid To. Add Credit lines (same as Bank Receipt); Add. Finalize: Prepare / Verify / Authorize.
2.6. PDC Creation
Purpose: Create post-dated bank receipt.
Steps
- Doc Code PD. Doc/Post Date, Narration/Remark. Receivable Account (auto), Received From. Ledger Code, Account Code (credit), Depart Code (auto), Amount. Bank Code, Cheque Number, Cheque Date, Number of Cheques (default 1). Narration.
- Finalize: Prepare / Verify / Authorize. After authorization, voucher posts to receivable; then use PDC Submission.
2.7. PDC Submission
Purpose: Submit cheques/demand drafts from students/customers or PDC Creation to bank.
Steps
- Pull Data: By fee receipt number OR by cheque date range; Pull Data.
- Filter: Department, Ledger Code, Account, Created By, Bank, amount/series. Select cheques, Save.
2.8. PDC Realization
Purpose: Mark receivable cheques as realized in bank.
Steps
- Filter: From/To Date, Department, Bank, Clearance Date, Ledger, Account, Submission No, Amount, Cheque/DD. View Details. Select realized cheques, Save. PDC receivable credited, bank debited (via Fee Posting Payment Mode).
2.9. PDC Unrealize
Purpose: Reverse a mistakenly realized voucher.
Steps
- Search realized voucher, Reverse. Authorized user verifies and authorizes to effect.
2.10. PDC Return
Purpose: Record bounced cheques returned from bank. Prerequisite: cheques submitted via PDC Submission.
Steps
- Filter: From/To Date, Department, Bank, Return Date, Ledger, Account, Amount, Cheque/DD. View Details. Select returned cheques, Bounce Charges if applicable, Save. Then use PDC Re-Submit or PDC Cancel.
2.11. PDC Re-Submit
Purpose: Resubmit cheques after PDC Return.
Steps
- Same filters as PDC Return. View Details, select cheques, Save. Resubmitted cheques available in PDC Realization.
2.12. PDC Cancellation
Purpose: Cancel PDC returned cheques (reverses transaction).
Steps
- Same filters. View Details, select cheques, Save. Transaction reversed.
2.13. PDC Payment
Purpose: Create post-dated bank payment (cheques given to customers).
Steps
- Doc Code PP. Creation/Doc Date, Post Date, Narration/Remark. Account Number (bank for credit), Cost, Cheque Number, Paid To. Add Debit account lines; Add. Finalize: Prepare / Verify / Authorize. Then use PDC Payment Submission.
2.14–2.18. PDC Payment Operations
Purpose: PDC Payment Submission, Realize, Return, Resubmission, Cancel — work same as PDC (receipt) equivalents.