mograSIS

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Setup

Company, financial year, divisions, departments, currency, documents, banks, accounts, and assets.

1.1. Company Master

Purpose: Define company and company details.

Steps

  1. Click on New
  2. Fill in: Company Code* (decimal), Company Short Name, Company Name, Country Code, Currency Code, Currency Decimal* (e.g. 2 or 3 — determines decimal places system-wide), Departments Maximum*, Departments Minimum*, Telephone No.*, Address, Company Setup Status, Allow Multi Currency (check if multiple branches)
  3. Click Save

1.2. Financial Year

Purpose: Define financial year with status (Advance, Current, Old).

Steps

  1. Click New
  2. Select Year, Start Date, End Date
  3. Select Status: Advance (next year fees), Current (default in transactions/reports), Old (previous year)
  4. Enter Display Financial Year name
  5. Click Save
Note: Advance = next year fees; Current = default; Old = previous year.

1.3. Create/Edit Division

Purpose: Create financial divisions.

Steps

  1. Click New
  2. Enter Division Code (e.g. 01), Division Description (e.g. Administration)
  3. Click Save

To edit: Click **Edit** on existing division, update details, click **Update**.

1.4. Create/Edit Department

Purpose: Create or edit financial departments for Finance and HR.

Steps

  1. Click New
  2. Fill: Depart No, Department Name, Short Name
  3. Department Type: Profit (financial income) or Overhead (administrative expenses)
  4. Department Status must be active
  5. Click Save

To edit: **Edit** to modify, **Delete** to remove.

1.5. Currency Master

Purpose: Define currency parameters and rates.

Steps

  1. Create: Click New to create new currency
  2. Edit: Click Edit to change Min Rate, Max Rate, Decimal, Reval Rate, Decimal Description, Effective Date, Status
  3. Click Update to save

1.6. Create/Edit Financial Period

Purpose: Define financial periods to control when transactions can be posted.

Note: Create periods month-wise. Period management controls posting to specific months.

1.7. Finn Parameter

Purpose: Define parameters for financial configuration.

Steps

  1. Enter Company Name
  2. Select Application Name from list
  3. Enter Application From Fields, Finance Parameter, Fields Value
  4. Click Save

1.8. Financial Document

Purpose: Create vouchers/documents (JV, Cash Receipt, Bank Receipt, Cash Payment, Bank Payment, etc.).

Steps

  1. Code: Two alphabets (e.g. CD)
  2. Name: e.g. Cash Debit
  3. Type: Posting type — Automatic/Manual
  4. Next Serial Number, Next Provision Number, Short Name
  5. Click Save
Note: Document type and serial number are critical.

1.9. Document User

Purpose: Create users to prepare, verify, and authorize documents.

Steps

  1. Click New
  2. Search 1 — select employee to prepare
  3. Select Department
  4. Search 2 — select employee to verify and authorize
  5. Assign: Prepare, Verify, Authorize checkboxes
  6. Click Save

1.10. Bank Master

Purpose: Define banks for fee acceptance via cheque.

Steps

  1. Click New
  2. Fill: Bank Code, Bank Name, GL A/C No (if any), Bank Cheque Sr No, Posting Flag
  3. Click Save

1.11. Schedule Groups

Purpose: Define groups of financial accounts (multilevel with parent group).

Steps

  1. Click New
  2. Enter Group Code, Group Description
  3. Group Type: B (Balance Sheet) or P (Profit and Loss)
  4. Enter Group Indicator (numeric)
  5. Parent Group optional for subgroups
  6. Click Save
Note: Either Group Indicator or Parent Group required. Use Parent Group for subgroups.

1.12. Schedule — Sub Group

Purpose: Define sub groups of financial accounts.

Steps

  1. Click New
  2. Create 3-digit Sub Group Code, Subgroup Name
  3. Select Group Name from dropdown
  4. Click Save

1.13. Schedule Groups Details

Purpose: Map schedule group and schedule (subgroup).

Steps

  1. Click New
  2. Select Group Name, Schedule Code
  3. Click Save

1.14. Define Ledger Type

Purpose: Define ledger and control account for sub-ledger (e.g. one control account for Debtor Ledger).

Steps

  1. Click New
  2. Enter Ledger Code (two digits), Ledger Name, short form
  3. Select Match Type (Full or Partial)
  4. Click Save

1.15. Create/Edit Account Code

Purpose: Define financial accounts for the company.

Steps

  1. Click New
  2. Schedule Code, Code/Display Account (max 4 digits), Name (max 60 chars)
  3. Type: Balance Sheet or Profit; Parent Account if applicable
  4. Manual Post Allowed; Status (tick to activate)
  5. Click Save

To edit: Double-click account to load and edit. Then add to department via GL Account (Create/View). Search by account code or name.

1.16. GL Accounts (Create/View)

Purpose: Define financial accounts for departments and financial years. Prerequisite: Account from Create/Edit Account Code.

Steps

  1. Click New
  2. Select Department, Account from list
  3. Party Class (control account name), Ledger Code: 00-GLEDG
  4. Opening Balance: Debit without sign, Credit with "-"; or 0 to update later
  5. Budget Amount, Budget Quantity
  6. Status must be active
  7. Click Save
Note: Once created, GL account can be used in transactions.

1.17. Fee Posting Payment Mode

Purpose: Define collection accounts for fee payment modes.

Steps

  1. Click New
  2. Select Curriculum, Academic Year, Payment Type
  3. Payment Account (where collection is posted)
  4. Advance Year Payment Account
  5. Click Save

To edit: **Edit**, change details, **Update**.

1.18. Asset Literals

Purpose: Define asset type/group.

Steps

  1. Click New
  2. Asset Literal Code, Asset Literal Description
  3. Receipt Type (New/Old/Transferred), Depreciation %
  4. Asset Account No, Depreciation Account No, Reserve Account No
  5. Click Save

1.19. Asset Master

Purpose: Enter asset entries.

Steps

  1. Click New
  2. Item Inv No (auto). Description 1*, Description 2, Department*, Asset Type* (from Literals), Account Code* (auto from type), Location, Custodian, Supplier, Order No, Inv No, Page No, Line No
  3. Qty, Inv Amt, Inv Date, Amend Date, Capitalization Date
  4. Depr. %, Inv Cum Amount, YRLY. Depr., MTH. Depr., Status
  5. Click Submit