Concepts & Best Practices
Document workflow, important notes, and recommended practices for mograSIS Finance.
Document Workflow
All financial documents follow a three-step workflow:
1Prepare
User creates the document
2Verify
Authorized user verifies the document
3Authorize
Final authorization posts to financial accounts
Documents affect finance only after Authorize. Prepare and Verify can be reverted; Authorize posts to accounts.
Important Notes
- •Currency Decimal setting affects decimal places system-wide.
- •Document type and serial numbers are critical.
- •GL accounts must be created before use in transactions.
- •PDC workflow: Creation → Submission → Realization/Return.
- •Only authorized users can verify/authorize based on Document User configuration.
Best Practices
- Always read files before editing using appropriate tools.
- Use specific document types for different transaction types.
- Set up complete hierarchy (Company → Department → GL Account) before transactions.
- Configure Document Users properly for authorization workflow.
- Map payment modes to correct GL accounts in Fee Posting Payment Mode.
- Maintain proper PDC workflow for cheque management.
- Reconcile bank accounts regularly.
- Use appropriate ledger types for better reporting.